Recruiting · Staffed for you

Virtual Assistant for Recruiting.

High-performing virtual assistants ready to join your recruiting team.

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✓ Vetted, top 1% ✓ Matched to you ✓ No long contracts
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Recruiting Coordinator

Owns sourcing, scheduling, and ATS hygiene under your hiring playbook.

Reports to Your head of talent or founder
Works with Recruiters, hiring managers, ops
Coverage Your business hours
Tooling Your ATS, your sourcing stack

Sample week's deliverables

  • Top-of-funnel kept full
  • Interviews scheduled across calendars
  • ATS kept clean and current
  • Candidate emails drafted from templates
  • Weekly pipeline report
The work of hiring and managing the role

Finding and managing the right person is its own full-time job.

Writing the job specPosting the role on job boards
Sourcing candidatesScreening resumes
Phone screens with the top 20Interviewing the shortlist
Skills assessments and testsReference checks
Background checksNegotiating offers
Drafting contracts and NDAsSetting up payroll and benefits
Provisioning tools and accessWriting the onboarding playbook
Training on your ATSTraining on your sourcing playbook and scorecards
Building candidate stage and routing rulesShadowing live screening loops in week one
Running daily check-ins for the first monthWeekly QA on candidate communication quality
Holding regular 1:1sMid-quarter performance reviews
Coaching slow performersCovering sick days and PTO
Setting interview coverage hoursUpdating SOPs as the business changes
Re-recruiting when they leavePaying recruiter fees
Starting the whole hiring loop over
What your VA picks up

What your VA picks up.

Here's the work recruiters typically hand off. The shape varies by team, we scope what yours owns first on the intro call.

Candidate sourcing and outreach. Candidates sourced on LinkedIn Recruiter, shortlists built from inbound applications, personalized outreach drafted to passive candidates, the top of the funnel kept full.

Interview scheduling and coordination. Phone screens scheduled across time zones, panel interviews coordinated with multiple stakeholders, no-shows rescheduled, confirmation emails sent with prep info, the calendar Tetris done.

ATS hygiene and pipeline tracking. Candidate stages updated in the ATS, notes logged after every screening call, weekly pipeline reports pulled by role and stage, the system kept clean enough that forecasts mean something.

Candidate communication drafting. Interviewer briefs drafted with candidate context, rejection emails written with the right tone, offer letters drafted from the approved template, the writing your candidates deserve and you don't have time for.

Reference and background checks. Stuck reference checks chased, background checks and verification coordinated, offer acceptance and start dates followed up, the back end of the hire kept moving.

Sourcing channel and posting upkeep. Job postings updated across LinkedIn, Indeed, and the careers site, boolean search library maintained for active roles, new sourcing channels researched for hard-to-fill roles.

Ready when you are

Your time is valuable. Focus on what actually matters. High-performing virtual assistants ready to join your recruiting team.

Take back your time now
FAQ

Common questions about recruiting VAs.

Don't see yours? Bring it to the discovery call.

How does my VA learn the tools we use, like Greenhouse, Lever, Ashby, Workable, LinkedIn Recruiter, or our ATS?
During onboarding. We help you get your VA set up on your specific ATS, your sourcing tools, your scorecard and stage definitions, and your communication templates before they start touching live candidates. By the end of the first few weeks they're sourcing, scheduling, and updating the ATS fluently and following the playbook you set.
Does my VA actually screen candidates, or just handle the logistics?
Logistics first, screening only if you scope it. Most clients start with their VA owning sourcing, scheduling, ATS hygiene, and communication while a recruiter or hiring manager runs the actual screening conversations. Over time, some clients have their VA run light first-touch screens against a tightly-scoped rubric, but the hiring decisions always stay with the recruiter and hiring manager.
How does my VA work with my existing recruiters, sourcers, or HR team?
Side by side. If you already have recruiters, sourcers, or HR, your BlueMoso VA picks up the operational layer beneath them: sourcing, scheduling, ATS hygiene, candidate communication, reference and background coordination. We scope the handoff between roles on the intro call so nothing falls between the cracks and nothing gets duplicated.
How do you handle confidentiality, especially around candidate data, compensation, and confidential searches?
Your VA can sign a confidentiality agreement before they touch anything sensitive, and they operate inside the access controls you set. You own the security stack, and we help you set it up: dedicated residential proxies and VPNs for ATS access, an encrypted password manager like 1Password, and role-based access scoped only to what your VA needs. Credentials are never shared in plain text, and your VA's access is revoked immediately on any transition.
Will my VA be dedicated to my business, or shared with other clients?
Dedicated. Your VA is matched to your business and works your hours on your work. We scope the engagement on the intro call, and your VA isn't being rotated through other clients in the background.
What time zones do your VAs work in?
Our team works around your schedule. We work with clients across North America and Europe, and we match a VA who can cover your business hours. Tell us which hours you need, and we'll scope it on the call and make sure you get coverage. If covering your hours means your VA works a graveyard shift in their time zone there may be additional cost, we'll identify it up front and clearly communicate it before you start working together.
What does onboarding look like?
Onboarding is about setting your VA up for success. We help you organize the access, resources, and direction your VA needs to start strong, pointing them at the SOPs, tools, and playbooks you already use. You own the systems and the playbook for your hiring, and we make sure your VA has what they need to follow them. A BlueMoso manager stays in the loop through the first month to run QA and help the working relationship find its rhythm.
What does a virtual assistant cost?
It's a monthly subscription, custom scoped on the discovery call. A managed option is also available if you'd like us to run weekly check-ins, QA the work, own SOPs, and cover when your VA is out. Pay by credit card or bank transfer, collected before service starts and automatically charged at the start of each month after that. Month-to-month, no long contracts, swap anytime.
What if it isn't a good match?
Tell us. We swap VAs at no cost. Most clients who swap early stay with us long-term, and our average engagement runs past 12 months.

Still have questions? Bring them to the call.

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