Project Management · Staffed for you

Virtual Assistant for Project Management.

High-performing virtual assistants ready to join your operations team.

Take back your time now
✓ Vetted, top 1% ✓ Matched to you ✓ No long contracts
MICHMCRHJB
★★★★★
Trusted by 100+ business owners worldwide
Open role · We staff it

Project Coordinator

Owns the operational layer of project intake, tracking, and reporting under your playbook.

Reports to Your head of operations or founder
Works with PMs, engineers, ops
Coverage Your business hours
Tooling Your PM tool, your docs stack

Sample week's deliverables

  • Projects intaken and scoped
  • Tasks created and assigned
  • Status updates pulled and circulated
  • Blockers surfaced to the right human
  • Weekly project-status report
The work of hiring and managing the role

Finding and managing the right person is its own full-time job.

Writing the job specPosting the role on job boards
Sourcing candidatesScreening resumes
Phone screens with the top 20Interviewing the shortlist
Skills assessments and testsReference checks
Background checksNegotiating offers
Drafting contracts and NDAsSetting up payroll and benefits
Provisioning tools and accessWriting the onboarding playbook
Training on your PM toolTraining on your project intake and reporting standards
Building prioritization and escalation rulesShadowing live sprint updates in week one
Running daily check-ins for the first monthWeekly QA on project-status quality
Holding regular 1:1sMid-quarter performance reviews
Coaching slow performersCovering sick days and PTO
Setting meeting and review cadenceUpdating SOPs as the business changes
Re-recruiting when they leavePaying recruiter fees
Starting the whole hiring loop over
What your VA picks up

What your VA picks up.

Here's the work project managers typically hand off. The shape varies by team, we scope what yours owns first on the intro call.

Project tracker upkeep. Project tracker updated for the week, timelines updated when milestones slip, burn-down charts pulled for leadership, the tracker kept current so status meetings are short.

Status chasing and follow-ups. Status chased from project owners, overdue tasks followed up across teams, stuck approvals nudged, the chase work done so nothing sits unaddressed.

Meeting prep and recap notes. Standup and project sync agendas drafted, recap notes built after every meeting, action items routed to the right teammate, the documentation kept current.

Weekly status reports. Weekly status reports built for stakeholders, risk and blocker summaries drafted, decision logs maintained, the leadership update written so you don't have to.

Dependency and stakeholder coordination. Cross-team dependency check-ins coordinated, stakeholder reviews scheduled, vendor and contractor status emails drafted, the cross-functional glue work.

Document and project library upkeep. Kickoff docs drafted for new projects, document library maintained for active projects, handoff packets built between phases, meeting recording archive kept tidy.

Ready when you are

Your time is valuable. Focus on what actually matters. High-performing virtual assistants ready to join your operations team.

Take back your time now
FAQ

Common questions about project management VAs.

Don't see yours? Bring it to the discovery call.

How does my VA learn the tools we use, like Asana, ClickUp, Monday, Jira, Linear, Notion, or Smartsheet?
During onboarding. We help you get your VA set up on your specific tracker, your project structure, your status cadence, and your stakeholder routing before they start running anything live. By the end of the first few weeks they're updating trackers, drafting status reports, and routing action items fluently and following the playbook you set.
How does my VA work with my existing PMs, scrum masters, or delivery leads?
Side by side. If you already have PMs, scrum masters, or delivery leads, your BlueMoso VA picks up the operational layer beneath them: tracker upkeep, status chasing, recap notes, action item routing, weekly reports. We scope the handoff between roles on the intro call so nothing falls between the cracks and nothing gets duplicated.
How do you handle confidentiality, especially around project timelines, stakeholder names, and internal docs?
Your VA can sign a confidentiality agreement before they touch anything sensitive, and they operate inside the access controls you set. You own the security stack, and we help you set it up: dedicated residential proxies and VPNs for tracker access, an encrypted password manager like 1Password, and role-based access scoped only to what your VA needs. Credentials are never shared in plain text, and your VA's access is revoked immediately on any transition.
What kind of work can my VA actually take on, and what stays with the PM?
We scope this together on the intro call. As a rule, your VA handles the operational and coordination load around projects (tracker upkeep, status chasing, recap notes, action item routing, reporting). The strategic decisions, scope negotiations, stakeholder politics, and anything requiring judgment about tradeoffs stays with the PM.
Will my VA be dedicated to my business, or shared with other clients?
Dedicated. Your VA is matched to your business and works your hours on your work. We scope the engagement on the intro call, and your VA isn't being rotated through other clients in the background.
What time zones do your VAs work in?
Our team works around your schedule. We work with clients across North America and Europe, and we match a VA who can cover your business hours. Tell us which hours you need, and we'll scope it on the call and make sure you get coverage. If covering your hours means your VA works a graveyard shift in their time zone there may be additional cost, we'll identify it up front and clearly communicate it before you start working together.
What does onboarding look like?
Onboarding is about setting your VA up for success. We help you organize the access, resources, and direction your VA needs to start strong, pointing them at the SOPs, tools, and playbooks you already use. You own the systems and the playbook for your projects, and we make sure your VA has what they need to follow them. A BlueMoso manager stays in the loop through the first month to run QA and help the working relationship find its rhythm.
What does a virtual assistant cost?
It's a monthly subscription, custom scoped on the discovery call. A managed option is also available if you'd like us to run weekly check-ins, QA the work, own SOPs, and cover when your VA is out. Pay by credit card or bank transfer, collected before service starts and automatically charged at the start of each month after that. Month-to-month, no long contracts, swap anytime.
What if it isn't a good match?
Tell us. We swap VAs at no cost. Most clients who swap early stay with us long-term, and our average engagement runs past 12 months.

Still have questions? Bring them to the call.

Talk to a real human