For Podcasters

Virtual Assistant for Podcasters.

High-performing virtual assistants, matched to how you actually work. Get your time back and spend it on what matters most. Your guests, your show, and the episodes you're recording.

✓ Vetted, top 1% ✓ Matched to you ✓ No long contracts
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See the time you'd get back
The work that fills your week

This is what's keeping you away from what matters.

Building the guest target list for the next seasonDrafting personalized guest pitches from your template
Following up on open guest threadsCoordinating guest scheduling and time zones
Sending calendar invites and recording linksBuilding pre-interview briefs from guest research
Drafting interview questions from your prep templateConfirming gear, levels, and recording details with guests
Uploading raw audio and video to the editorTracking episodes through the post-production pipeline
Reviewing first cuts against your show standardsDrafting show notes and chapter markers
Drafting episode titles and descriptionsCutting and queuing audiograms and clips for social
Scheduling episode releases across platformsDrafting and scheduling release-day social posts
Submitting episodes to newsletters and roundupsPulling weekly and monthly listener and download numbers
Drafting sponsor recap reports from episode dataInbound sponsor inquiry triage and pipeline tracking
Drafting invoices for sponsorship campaignsVendor and subscription expense categorization
What your VA picks up

What your VA picks up.

Here's the work podcasters typically hand off. The shape varies by format and revenue mix, we scope what yours owns first on the intro call.

Guest booking and outreach. Target list built and maintained, personalized pitches drafted from your template, open threads followed up, scheduling and time zones coordinated.

Pre-interview prep. Guest research compiled, briefs built, interview questions drafted from your prep template, gear and recording details confirmed with guests.

Post-production coordination. Raw files routed to your editor, episode pipeline tracked, first cuts reviewed against your show standards, deadlines kept on schedule.

Show notes and clips. Show notes and chapter markers drafted, episode titles and descriptions written, audiograms and short clips cut and queued for social.

Sponsorship admin. Inbound sponsor inquiries triaged, deal pipeline tracked, recap reports drafted from episode data, ad insertion details routed, invoices sent and chased.

Analytics and listener community. Weekly and monthly listener and download numbers pulled, listener inbox and reviews triaged, newsletter and roundup submissions queued.

Ready when you are

Your time is valuable. Focus on what actually matters. Your guests, your show, and the episodes you're recording.

Take back your time now
FAQ

Common questions from podcasters.

Don't see yours? Bring it to the discovery call.

How does my VA learn the tools we use, like Riverside, Descript, Captivate, Buzzsprout, Libsyn, Notion, Airtable, or our booking CRM?
During onboarding. We train your VA on your specific stack, your SOPs, and your workflows before they start running anything live. By the end of the first few weeks they're operating in your recording platform, host dashboard, scheduling tools, and CRM fluently and following the playbook you set.
Can my VA pitch guests, reply to bookers, and write episode copy in my voice?
Yes, against your approved templates and tone guide. Standard practice is for your VA to handle routine outreach and replies (first-touch pitches, scheduling, confirmations, show notes and descriptions) and to escalate anything off-script (sensitive guest asks, big-name pitches, sponsor negotiations) to you. We scope where the approval line falls on the intro call.
How does my VA work with my editor, producer, or audio engineer?
Side by side. If you already work with an editor, producer, or audio engineer, your BlueMoso VA picks up the operational layer beneath them: guest booking, prep, episode pipeline tracking, show notes, clip distribution, sponsor admin. We scope the handoff between roles on the intro call so nothing falls between the cracks and nothing gets duplicated.
How do you handle confidentiality around guest details, sponsor rates, and download data?
Your VA can sign a confidentiality agreement and any sponsor or guest-specific NDA before they touch anything sensitive, and they operate inside the access controls you set. You own the security stack, and we help you set it up: dedicated residential proxies and VPNs for account access, an encrypted password manager like 1Password, and role-based access scoped only to what your VA needs. Credentials are never shared in plain text, and your VA's access is revoked immediately on any transition.
Will my VA be dedicated to me, or shared with other clients?
Dedicated. Your VA is matched to you and works your hours on your work. We scope the engagement on the intro call, and your VA isn't being rotated through other clients in the background.
What time zones do your VAs work in?
Our team works around your schedule. We work with clients across North America and Europe, and we match a VA who can cover your business hours. Tell us which hours you need, and we'll scope it on the call and make sure you get coverage. If covering your hours means your VA works a graveyard shift in their time zone there may be additional cost, we'll identify it up front and clearly communicate it before you start working together.
What does onboarding look like?
Onboarding is about setting your VA up for success. We help you organize the access, resources, and direction your VA needs to start strong, pointing them at the SOPs, tools, and playbooks you already use. You own the systems and the playbook for your show, and we make sure your VA has what they need to follow them. A BlueMoso manager stays in the loop through the first month to run QA and help the working relationship find its rhythm.
What does a virtual assistant cost?
It's a monthly subscription, custom scoped on the discovery call. A managed option is also available if you'd like us to run weekly check-ins, QA the work, own SOPs, and cover when your VA is out. Pay by credit card or bank transfer, collected before service starts and automatically charged at the start of each month after that. Month-to-month, no long contracts, swap anytime.
What if it isn't a good match?
Tell us. We swap VAs at no cost. Most clients who swap early stay with us long-term, and our average engagement runs past 12 months.

Still have questions? Bring them to the call.

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