For Marketing Agencies & Agency Owners

Virtual Assistant for Marketing Agencies.

High-performing virtual assistants, matched to how you actually work. Get your time back and spend it on what matters most. Your clients, your campaigns, and the work that ships.

✓ Vetted, top 1% ✓ Matched to you ✓ No long contracts
MICHMCRHJB
★★★★★
Trusted by 100+ business owners worldwide
See the time you'd get back
The work that fills your week

This is what's keeping you away from what matters.

New prospect inquiries and intakeResearching prospect brands before discovery calls
Drafting proposals and SOWs from your templatesRouting engagement letters for e-signature
Scheduling discovery and kickoff callsConfirming standing client meetings
Building meeting agendas from prior notesCleaning up call transcripts and action items
Drafting weekly client status emailsProject trafficking and status updates
Chasing client approvals on creativeRouting assets to and from clients
Updating project trackers and time sheetsInbox triage and reply drafting
Drafting invoices for your approvalAR follow-up emails
Reconciling time entries in your billing systemScope-creep tracking and change-order drafting
Newsletter drafting and sendsLinkedIn and case study content drafting
Pipeline hygiene in your CRMSourcing freelancers and contractors
Onboarding freelancers and contractorsOrdering team gear and supplies
What your VA picks up

What your VA picks up.

Here's the work agency owners typically hand off. The shape varies by agency, we scope what yours owns first on the intro call.

Client communication and intake. New prospect inquiries, kickoff and onboarding comms, weekly status emails, asset routing, approvals chased. Clients always feel in the loop.

Project trafficking. Project tracker hygiene, status updates across active accounts, freelancer and contractor coordination, deliverables routed and approvals chased before deadlines slip.

Scope and SOW hygiene. Scope-creep tracking, change orders drafted from your templates, SOW renewals queued, the boundary between in-scope and out-of-scope kept clean.

Billing and AR. Time-entry support, invoices queued for your approval, AR follow-up and payment reminders, retainer reconciliation, monthly billing reports.

Scheduling and meetings. Discovery calls, client check-ins, internal stand-ups, freelancer kickoffs. Booked, confirmed, and prepped with an agenda before each call.

BD and content. LinkedIn content drafting and scheduling, newsletter sends, case study and proposal template updates, referral and pipeline CRM hygiene, podcast and speaker outreach.

Ready when you are

Your time is valuable. Focus on what actually matters. Your clients, your campaigns, and the work that ships.

Take back your time now
FAQ

Common questions from agency owners.

Don't see yours? Bring it to the discovery call.

How does my VA learn the tools we use, like Asana, ClickUp, Notion, Monday, HubSpot, or Google Workspace?
During onboarding. We train your VA on your specific stack, your SOPs, and your workflows before they start running anything live. By the end of the first few weeks they're operating in your project trackers, CRM, time-tracking, and document tools fluently and following the playbook you set.
How do you handle client confidentiality and NDAs?
Your VA can sign a confidentiality agreement or your client NDA before they touch anything, and they operate inside the access controls you set. You own the security stack, and we help you set it up: dedicated residential proxies and VPNs for account access, an encrypted password manager like 1Password, and role-based access scoped only to what your VA needs. Credentials are never shared in plain text, and your VA's access is revoked immediately on any transition.
What kind of work can my VA actually take on, and what stays with me?
We scope this together on the intro call. As a rule, your VA handles the operational and administrative load around the agency (client comms and intake, project trafficking, scope and billing hygiene, scheduling, BD and content, back-office admin), while creative direction, strategy, account leadership, and anything requiring your judgment stays with you. If you want to delegate more advanced workstreams over time we'll scope that together as the working relationship matures.
Can my VA coordinate with our freelancers and contractors?
Yes. Freelancer and contractor coordination is a common part of the role: scheduling kickoffs, routing briefs and assets, chasing deliverables, and keeping time entries clean. Your VA operates inside the contractor agreements and access controls you set, and they don't have authority to approve scope changes or new engagements unless you explicitly delegate that.
Will my VA be dedicated to my agency, or shared with other clients?
Dedicated. Your VA is matched to your agency and works your hours on your work. We scope the engagement on the intro call, and your VA isn't being rotated through other clients in the background.
What time zones do your VAs work in?
Our team works around your schedule. We work with clients across North America and Europe, and we match a VA who can cover your business hours. Tell us which hours you need, and we'll scope it on the call and make sure you get coverage. If covering your hours means your VA works a graveyard shift in their time zone there may be additional cost, we'll identify it up front and clearly communicate it before you start working together.
What does onboarding look like?
Onboarding is about setting your VA up for success. We help you organize the access, resources, and direction your VA needs to start strong, pointing them at the SOPs, tools, and playbooks you already use. You own the systems and the playbook for your agency, and we make sure your VA has what they need to follow them. A BlueMoso manager stays in the loop through the first month to run QA and help the working relationship find its rhythm.
What does a virtual assistant cost?
It's a monthly subscription, custom scoped on the discovery call. A managed option is also available if you'd like us to run weekly check-ins, QA the work, own SOPs, and cover when your VA is out. Pay by credit card or bank transfer, collected before service starts and automatically charged at the start of each month after that. Month-to-month, no long contracts, swap anytime.

Still have questions? Bring them to the call.

Talk to a real human