For Executive Coaches

Virtual Assistant for Executive Coaches.

High-performing virtual assistants, matched to how you actually work. Get your time back and spend it on what matters most. Your clients, your sessions, and the practice you're building.

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See the time you'd get back
The work that fills your week

This is what's keeping you away from what matters.

New prospect inquiries from your site and referralsDrafting discovery call confirmations
Scheduling discovery and chemistry callsDrafting proposals and engagement letters
Routing engagement letters for e-signatureOnboarding new clients into your scheduler
Sending intake and assessment formsCompiling intake responses into session prep notes
Building session prep packets from prior notesDrafting recap emails after every session
Scheduling ongoing sessions in your booking toolSending session reminders and prep prompts
Coordinating 360 interview schedulingDrafting 360 invitation emails to stakeholders
Aggregating 360 responses into a summary draftLogging session notes and progress in your CRM
Drafting invoices for your approvalAR follow-up on outstanding invoices
Newsletter drafting and sendsLinkedIn content drafting and scheduling
Podcast and speaker pipeline outreachMaintaining your client and prospect CRM
What your VA picks up

What your VA picks up.

Here's the work executive coaches typically hand off. The shape varies by practice and engagement type, we scope what yours owns first on the intro call.

Client intake and contracting. New prospect inquiries handled, discovery and chemistry calls scheduled, proposals and engagement letters drafted and routed for e-signature, onboarding into your scheduler.

Scheduling and reminders. Ongoing sessions booked in your scheduler, reminders and prep prompts sent before every session, reschedules handled, the calendar kept clean.

Session prep and recap. Prep packets built from prior notes and assessments, recap emails drafted after every session, action items tracked, session notes logged in your CRM.

360s and assessments. 360 interview scheduling, invitation emails to stakeholders, responses aggregated into a summary draft, assessments sent and tracked through completion.

Billing and admin. Invoices drafted for your approval, AR follow-up on outstanding payments, reimbursable expense tracking, the back-office layer kept current.

Content and BD. LinkedIn content drafted and scheduled, newsletter sends, podcast and speaker pipeline outreach, prospect CRM hygiene, the surface area that brings clients in.

Ready when you are

Your time is valuable. Focus on what actually matters. Your clients, your sessions, and the practice you're building.

Take back your time now
FAQ

Common questions from executive coaches.

Don't see yours? Bring it to the discovery call.

How does my VA learn the tools we use, like Calendly, Acuity, Practice, Paperbell, Notion, HubSpot, or our 360 platform?
During onboarding. We train your VA on your specific stack, your SOPs, and your workflows before they start running anything live. By the end of the first few weeks they're operating in your scheduling, CRM, assessment, and notes tools fluently and following the playbook you set.
How do you handle confidentiality given how sensitive coaching conversations are?
Discretion is the baseline. Your VA can sign a confidentiality agreement and any practice-specific NDA before they touch anything, and they operate inside the access controls you set. Session content, 360 responses, and any sensitive client material stay inside the access controls you define. You own the security stack, and we help you set it up: dedicated residential proxies and VPNs for account access, an encrypted password manager like 1Password, and role-based access scoped only to what your VA needs. Credentials are never shared in plain text, and your VA's access is revoked immediately on any transition.
What kind of work can my VA actually take on, and what stays with me as the coach?
We scope this together on the intro call. As a rule, your VA handles the operational and administrative load around the practice (intake, scheduling, session prep packets, recap drafting, 360 logistics, billing, content, BD), while the coaching itself, client judgment, contracting decisions, and anything that touches your professional standards (ICF, EMCC, or other ethics codes) stays with you. If you want to delegate more advanced workstreams over time we'll scope that together as the working relationship matures.
Can my VA draft client-facing communication on my behalf?
Yes, against your templates and tone guide. Standard practice is for your VA to draft recap emails, prep prompts, scheduling messages, and assessment follow-ups for your review and sign-off. Anything that touches the coaching conversation itself, sensitive feedback, or contracting decisions, gets escalated to you.
Will my VA be dedicated to my practice, or shared with other clients?
Dedicated. Your VA is matched to your practice and works your hours on your work. We scope the engagement on the intro call, and your VA isn't being rotated through other clients in the background.
What time zones do your VAs work in?
Our team works around your schedule. We work with clients across North America and Europe, and we match a VA who can cover your business hours. Tell us which hours you need, and we'll scope it on the call and make sure you get coverage. If covering your hours means your VA works a graveyard shift in their time zone there may be additional cost, we'll identify it up front and clearly communicate it before you start working together.
What does onboarding look like?
Onboarding is about setting your VA up for success. We help you organize the access, resources, and direction your VA needs to start strong, pointing them at the SOPs, tools, and playbooks you already use. You own the systems and the playbook for your practice, and we make sure your VA has what they need to follow them. A BlueMoso manager stays in the loop through the first month to run QA and help the working relationship find its rhythm.
What does a virtual assistant cost?
It's a monthly subscription, custom scoped on the discovery call. A managed option is also available if you'd like us to run weekly check-ins, QA the work, own SOPs, and cover when your VA is out. Pay by credit card or bank transfer, collected before service starts and automatically charged at the start of each month after that. Month-to-month, no long contracts, swap anytime.
What if it isn't a good match?
Tell us. We swap VAs at no cost. Most clients who swap early stay with us long-term, and our average engagement runs past 12 months.

Still have questions? Bring them to the call.

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