Executive Assistance · Staffed for you

Virtual Assistant for Executive Assistance.

High-performing virtual assistants ready to join your executive office.

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✓ Vetted, top 1% ✓ Matched to you ✓ No long contracts
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Executive Assistant

Owns calendar, inbox, and operational support under your gatekeeping rules.

Reports to You directly
Works with Your leadership team, your customers
Coverage Your business hours
Tooling Your calendar, your inbox, your stack

Sample week's deliverables

  • Calendar tetris solved
  • Inbox triaged and replies drafted
  • Travel and logistics handled
  • Meeting prep packets assembled
  • Weekly status and follow-up tracker
The work of hiring and managing the role

Finding and managing the right person is its own full-time job.

Writing the job specPosting the role on job boards
Sourcing candidatesScreening resumes
Phone screens with the top 20Interviewing the shortlist
Skills assessments and testsReference checks
Background checksNegotiating offers
Drafting contracts and NDAsSetting up payroll and benefits
Provisioning tools and accessWriting the onboarding playbook
Training on your calendar and inbox stackTraining on your inbox and meeting protocols
Building gatekeeping and prioritization rulesShadowing live calendar and inbox triage in week one
Running daily check-ins for the first monthWeekly QA on draft and meeting-prep quality
Holding regular 1:1sMid-quarter performance reviews
Coaching slow performersCovering sick days and PTO
Setting coverage hoursUpdating SOPs as the business changes
Re-recruiting when they leavePaying recruiter fees
Starting the whole hiring loop over
What your VA picks up

What your VA picks up.

Here's the work executives and founders typically hand off. The shape varies by leader, we scope what yours owns first on the intro call.

Calendar and scheduling. Calendar conflict resolution, 1-on-1s scheduled across the leadership team, recurring check-ins sent, the holds protected so your deep work hours actually stay deep.

Inbox triage and reply drafting. Email triaged by priority, replies drafted in your voice for routine threads, the inbox kept under control so you're not the bottleneck on every thread.

Travel and logistics. Flights, hotels, and ground booked, itineraries built and shared, dinner reservations and offsite logistics handled, the trip planned so you just show up.

Meeting and document prep. Briefing docs for tomorrow's meetings, background research on people you're meeting, recap notes drafted after calls, talking points for your board update, the prep work done so you walk in ready.

Expense and admin reconciliation. Expense reports built, credit card charges reconciled, contracts and renewals tracked, the back-office admin kept current.

Personal and relationship management. Contact and relationship CRM maintained, birthday and anniversary notes sent, gift orders coordinated, household and personal calendar managed, the high-touch work that keeps relationships warm.

Ready when you are

Your time is valuable. Focus on what actually matters. High-performing virtual assistants ready to join your executive office.

Take back your time now
FAQ

Common questions about executive assistance VAs.

Don't see yours? Bring it to the discovery call.

How does my VA learn the tools we use, like Google Workspace, Outlook, Calendly, Notion, Superhuman, Concur, or Expensify?
During onboarding. We help you get your VA set up on your specific stack, your meeting cadence, your travel preferences, and your inbox rules before they start running anything live. By the end of the first few weeks they're operating in your calendar, inbox, expense tools, and document systems fluently and following the playbook you set.
How does my VA work with my in-house EA or chief of staff if I have one?
Side by side. If you already have an in-house EA, chief of staff, or office manager, your BlueMoso VA picks up the operational layer beneath them: scheduling, inbox triage, travel logistics, expense reconciliation, meeting prep. We scope the handoff between roles on the intro call so nothing falls between the cracks and nothing gets duplicated. Many of our clients use a BlueMoso VA as the second pair of hands their EA needed.
How do you handle confidentiality, especially around my calendar, inbox, and personal info?
Your VA can sign a confidentiality agreement before they touch anything sensitive, and they operate inside the access controls you set. You own the security stack, and we help you set it up: dedicated residential proxies and VPNs for account access, an encrypted password manager like 1Password, and role-based access scoped only to what your VA needs. Credentials are never shared in plain text, and your VA's access is revoked immediately on any transition.
Will my VA reply to email in my voice, or just route?
Both, scoped to your comfort. Most clients start with their VA triaging the inbox, routing what only the executive can answer, and drafting replies for the executive's approval on everything else. Once trust is established, the VA replies directly in your voice on routine threads (scheduling confirmations, intro requests, declining meetings, vendor coordination) and escalates anything outside the scope you set.
Will my VA be dedicated to me, or shared with other clients?
Dedicated. Your VA is matched to you and works your hours on your work. We scope the engagement on the intro call, and your VA isn't being rotated through other clients in the background.
What time zones do your VAs work in?
Our team works around your schedule. We work with clients across North America and Europe, and we match a VA who can cover your business hours. Tell us which hours you need, and we'll scope it on the call and make sure you get coverage. If covering your hours means your VA works a graveyard shift in their time zone there may be additional cost, we'll identify it up front and clearly communicate it before you start working together.
What does onboarding look like?
Onboarding is about setting your VA up for success. We help you organize the access, resources, and direction your VA needs to start strong, pointing them at the SOPs, tools, and playbooks you already use. You own the systems and the playbook for your work, and we make sure your VA has what they need to follow them. A BlueMoso manager stays in the loop through the first month to run QA and help the working relationship find its rhythm.
What does a virtual assistant cost?
It's a monthly subscription, custom scoped on the discovery call. A managed option is also available if you'd like us to run weekly check-ins, QA the work, own SOPs, and cover when your VA is out. Pay by credit card or bank transfer, collected before service starts and automatically charged at the start of each month after that. Month-to-month, no long contracts, swap anytime.
What if it isn't a good match?
Tell us. We swap VAs at no cost. Most clients who swap early stay with us long-term, and our average engagement runs past 12 months.

Still have questions? Bring them to the call.

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