For Career Coaches

Virtual Assistant for Career Coaches.

High-performing virtual assistants, matched to how you actually work. Get your time back and spend it on what matters most. Your clients, your sessions, and the practice you're building.

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See the time you'd get back
The work that fills your week

This is what's keeping you away from what matters.

New prospect inquiries from your site and referralsScheduling discovery and chemistry calls
Drafting proposals and engagement lettersRouting engagement letters for e-signature
Onboarding new clients into your schedulerSending intake forms and career assessments
Compiling intake responses into prep notesBuilding session prep packets from prior notes
Drafting recap emails after every sessionSending session reminders and prep prompts
Routing resume and LinkedIn drafts back to clientsTracking job-target lists clients are pursuing
Building interview prep packets from company researchPulling company background research for client interviews
Drafting follow-up and thank-you templates for clientsLogging session notes and progress in your CRM
Group cohort enrollment and onboardingCoordinating group sessions and recordings
Drafting invoices for your approvalAR follow-up on outstanding invoices
Newsletter drafting and sendsLinkedIn content drafting and scheduling
What your VA picks up

What your VA picks up.

Here's the work career coaches typically hand off. The shape varies by practice and program mix, we scope what yours owns first on the intro call.

Client intake and contracting. New prospect inquiries handled, discovery calls scheduled, proposals and engagement letters drafted and routed for e-signature, onboarding into your scheduler.

Scheduling and reminders. Ongoing sessions booked, reminders and prep prompts sent before every session, reschedules handled, the calendar kept clean.

Session prep and recap. Prep packets built from prior notes and assessments, recap emails drafted after every session, action items tracked, notes logged in your CRM.

Resumes, LinkedIn, and interview prep. Draft routing back to clients, job-target list tracking, company background research for upcoming interviews, follow-up and thank-you templates queued.

Group programs and cohorts. Cohort enrollment and onboarding, group session and recording coordination, community platform hygiene, attendance and progress tracking.

Content, BD, and billing. LinkedIn content drafted and scheduled, newsletter sends, prospect CRM hygiene, invoices drafted for your approval, AR follow-up.

Ready when you are

Your time is valuable. Focus on what actually matters. Your clients, your sessions, and the practice you're building.

Take back your time now
FAQ

Common questions from career coaches.

Don't see yours? Bring it to the discovery call.

How does my VA learn the tools we use, like Calendly, Acuity, Practice, Paperbell, Notion, Kajabi, Circle, or our group program platform?
During onboarding. We train your VA on your specific stack, your SOPs, and your workflows before they start running anything live. By the end of the first few weeks they're operating in your scheduling, CRM, content, and program tools fluently and following the playbook you set.
How do you handle confidentiality given how sensitive client career conversations are?
Discretion is the baseline. Your VA can sign a confidentiality agreement and any practice-specific NDA before they touch anything, and they operate inside the access controls you set. Resumes, assessments, salary information, and any sensitive client material stay inside the access controls you define. You own the security stack, and we help you set it up: dedicated residential proxies and VPNs for account access, an encrypted password manager like 1Password, and role-based access scoped only to what your VA needs. Credentials are never shared in plain text, and your VA's access is revoked immediately on any transition.
What kind of work can my VA actually take on, and what stays with me as the coach?
We scope this together on the intro call. As a rule, your VA handles the operational and administrative load around the practice (intake, scheduling, prep packets, recap drafting, resume and LinkedIn routing, interview research, group program admin, billing, content, BD), while the coaching itself, salary and career decisions, and anything that touches your professional standards stays with you. If you want to delegate more advanced workstreams over time we'll scope that together as the working relationship matures.
Can my VA edit clients' resumes or LinkedIn profiles?
We scope this on the intro call. Standard practice is for your VA to handle the operational layer (routing drafts, formatting cleanup, version control, scheduling review meetings, packaging your edits back to the client), while substantive content and positioning decisions stay with you. If you want to delegate more advanced drafting over time, we'll scope that together as the working relationship matures.
Will my VA be dedicated to my practice, or shared with other clients?
Dedicated. Your VA is matched to your practice and works your hours on your work. We scope the engagement on the intro call, and your VA isn't being rotated through other clients in the background.
What time zones do your VAs work in?
Our team works around your schedule. We work with clients across North America and Europe, and we match a VA who can cover your business hours. Tell us which hours you need, and we'll scope it on the call and make sure you get coverage. If covering your hours means your VA works a graveyard shift in their time zone there may be additional cost, we'll identify it up front and clearly communicate it before you start working together.
What does onboarding look like?
Onboarding is about setting your VA up for success. We help you organize the access, resources, and direction your VA needs to start strong, pointing them at the SOPs, tools, and playbooks you already use. You own the systems and the playbook for your practice, and we make sure your VA has what they need to follow them. A BlueMoso manager stays in the loop through the first month to run QA and help the working relationship find its rhythm.
What does a virtual assistant cost?
It's a monthly subscription, custom scoped on the discovery call. A managed option is also available if you'd like us to run weekly check-ins, QA the work, own SOPs, and cover when your VA is out. Pay by credit card or bank transfer, collected before service starts and automatically charged at the start of each month after that. Month-to-month, no long contracts, swap anytime.
What if it isn't a good match?
Tell us. We swap VAs at no cost. Most clients who swap early stay with us long-term, and our average engagement runs past 12 months.

Still have questions? Bring them to the call.

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